REPUBLIC OF TAJIKISTAN
International University of Tourism and Entrepreneurship of Tajikistan (IUTET)
Project Management Unit
Tourism Business Education Development Project (TJK1048)
Financed by the Islamic Development Bank (IsDB)
REQUEST FOR QUOTATION
(National Shopping)
Supply of IT Equipment for the Project Management Unit
Contract Ref.: TJK1048-NS/IT-001
Date of Issue: 10 November 2026
Dushanbe – 2026
REQUEST FOR QUOTATION (RFQ)
Project Title: Tourism Business Education Development Project (TJK1048)
Contract Ref: TJK1048-NS/IT-001
Date of Issue of Request: 10 November 2026
To: [Name and address of the Supplier]
Sir/Madam:
1. The International University of Tourism and Entrepreneurship of Tajikistan (IUTET), acting through its Project Management Unit (hereinafter the “Purchaser”), hereby requests you to submit a price quotation for the supply of the following items:
| No. | Description of Goods | Unit | Quantity |
|---|---|---|---|
| 1 | Business-class laptop | pcs | 6 |
| 2 | A4 colour multifunction printer (MFP) with automatic document feeder (ADF) | pcs | 1 |
| 3 | A4 monochrome heavy-duty multifunction printer (MFP) with ADF | pcs | 3 |
| 4 | 27″ LCD monitor | pcs | 6 |
| 5 | USB-C docking station | pcs | 6 |
| 6 | Uninterruptible power supply (UPS), 800–1000 VA | pcs | 4 |
| 7 | External hard drive/SSD, 2 TB | pcs | 2 |
| 8 | Paper shredder, cross-cut, security level P-4 | pcs | 1 |
| 9 | Laptop accessory kit (wireless mouse and keyboard, laptop bag) | set | 6 |
Please note, however, that a firm which has been associated with the firm that prepared the design, and specifications of the contract that is subject of this procurement for the Purchaser, shall not be eligible for the supply of the corresponding goods.
To assist you in the preparation of your price quotation we enclose the necessary technical specifications and required quantities.
2. You must quote for all the items under this request. Price quotations will be evaluated for all the items together and the contract awarded to the firm offering the lowest evaluated total cost of all the items.
3. You shall submit one original of the Price Quotation using the attached Form of Quotation, and clearly marked “Original”. In addition, you shall also submit one copy marked as “COPY”. In case of any discrepancy between the Original and Copy, the original shall govern. Your quotation in the attached format should be signed, sealed in an envelope marked with the Contract Ref. TJK1048-NS/IT-001 and the name and address of the Supplier, and addressed to and delivered to the following address:
State Committee for Investment and State Property Management of the Republic of Tajikistan,
Department for organizing investment tenders
Address: 40 Rudaki Avenue
Floor/Room Number: 2nd floor. Room 23
City: Dushanbe
ZIP Code: 734025
Country: Republic of Tajikistan
4. Your quotation written in Russian language, should be accompanied by adequate technical documentation and catalogue(s) and other printed material or pertinent information (in Russian or English language) for each item quoted, including names and addresses of firms providing after-sales service facilities in the Republic of Tajikistan.
5. The deadline for receipt of your quotation (s) by the Purchaser at the address indicated in Paragraph 3 is: 1 December 2026, 15:00 hours, Dushanbe local time. Quotations received after the deadline will not be considered.
6. You shall submit only one set of quotations for the above items. Your quotation must be typed or written in indelible ink and shall be signed by you or your authorized representative. Without a signature in your Form of Quotation, your quotation will not be considered further.
7. You quotation(s) should be submitted as per the following instructions and in accordance with the attached form of Contract. The attached Terms and Conditions of Supply is an integral part of the Contract.
(i) PRICES: The prices should be quoted for supply and delivery to the office of the Project Management Unit, IUTET, 48/5 Borbad Street, Dushanbe, including installation and basic configuration where applicable. Prices shall be quoted in Tajik Somoni (TJS), the currency of the Purchaser, exclusive of Value Added Tax (VAT). All other taxes, duties and levies payable by the Supplier shall be included in the quoted prices.
(ii) EVALUATION OF QUOTATIONS: Offers determined to be substantially responsive to the technical specifications will be evaluated by comparison of their prices. An offer is not substantially responsive if it contains material deviations or reservations to the terms, conditions, and specifications in this Request for Quotation, and it will not be considered further. The Purchaser will evaluate and compare only the quotations determined to be substantially responsive. In evaluating the quotations, the Purchaser will adjust for any arithmetical errors as follows:
(a) Where there is a discrepancy between amounts in figures and in words, the amount in words will govern;
(b) where is a discrepancy between the unit rate and the line item total resulting from multiplying the unit rate by the quantity, the unit rate as quoted will govern; and
(c) If a Supplier refuses to accept the correction, his quotation will be rejected.
The evaluated price shall exclude Value Added Tax (VAT).
(iii) AWARD OF CONTRACT/PURCHASE ORDER. The award will be made to the bidder offering the lowest evaluated price and that meets the required standards of technical and financial capabilities. The successful bidder will sign a Contract as per attached form of contract and terms and conditions of supply.
(iv) VALIDITY OF THE OFFER: Your quotation(s) should be valid for a period of sixty (60) days from the deadline for receipt of quotation(s) indicated in Paragraph 5 of this Request for Quotation.
(v) If you withdraw your quotation during the validity period and/or refuse to accept the award of a contract when and if awarded subject to (iv) above, then you will be excluded from the list of suppliers for the project for two years.
8. Further information can be obtained from:
Mr. Dilovar Ikrami, Senior Procurement Specialist
Project Management Unit, IUTET, 48/5 Borbad Street, Dushanbe
Telephone: +992 37 234 88 02
E-mail: dikrami@gmail.com
9. The bidder whose quotation has been accepted will be notified of the award of contract through the Letter of Acceptance issued by the Purchaser within forty-five (45) days from the date of submission of quotation.
10. The Purchaser intends to apply funds from the Islamic Development Bank (IsDB) Loan for the Tourism Business Education Development Project (TJK1048) for eligible payments under the Contract/Purchase Order resulting from this Request for Quotations.
11. Under IsDB’s Anticorruption Policy bidders shall observe the highest standard of ethics during the procurement and execution of such contracts. IsDB will reject a proposal for award, and will impose sanctions on parties involved, if it determines that the bidder recommended for award or any other party, has engaged in corrupt or fraudulent practices in competing for, or in executing, the Contract as specified in the Guidelines for Procurement of Goods, Works and related Services under Islamic Development Bank Project Financing, (April 2019 edition, revised February 2023). At the time of submission of your quotation, you should not be in IsDB’s sanctions list.
12. ELIGIBILITY: In accordance with paragraph 1.8.1 of the Guidelines, quotations will only be considered from firms that are not subject to the Boycott Regulations of the Organization of Islamic Cooperation, the League of Arab States and the African Union. The Goods and Related Services, and the Supplier’s associates and sub-contractors, shall be in strict compliance with these Regulations, and the Supplier shall submit the attached Letter of Oath with its quotation. The Goods shall originate from countries eligible under the Guidelines (paragraph 1.9.7).
13. Please be informed of IsDB’s policy on Procurement Related Complaints as stipulated in the above mentioned Guidelines (Annex B).
14. Please confirm by e-mail (dikrami@gmail.com) the receipt of this request and whether or not you will submit the price quotation(s).
Sincerely,
______________________
Fathullo Jabborzoda
Project Coordinator, Project Management Unit
International University of Tourism and Entrepreneurship of Tajikistan
FORM OF QUOTATION
To: Project Management Unit (PMU),
International University of Tourism and Entrepreneurship of Tajikistan
48/5 Borbad Street, Dushanbe, Republic of Tajikistan
We offer to execute the Supply of IT Equipment for the Project Management Unit, Contract No. TJK1048-NS/IT-001, in accordance with the Conditions of Contract accompanying this Quotation for the Contract Price of _______________________________ (amount in words) (______________) (amount in figures) Tajik Somoni (TJS), exclusive of VAT. We propose to complete the delivery of Goods described in the Contract within ______ days (not exceeding thirty (30) days) from the Date of Signing of the Contract, in accordance with the Prices and Schedule for Supply below.
Prices and Schedules for Supply
| No. | Description of Goods | Unit | Qty | Unit Price (TJS, excl. VAT) | Total Price (TJS, excl. VAT) | Delivery Time (days) |
|---|---|---|---|---|---|---|
| 1 | Business-class laptop | pcs | 6 | |||
| 2 | A4 colour multifunction printer (MFP) with automatic document feeder (ADF) | pcs | 1 | |||
| 3 | A4 monochrome heavy-duty multifunction printer (MFP) with ADF | pcs | 3 | |||
| 4 | 27″ LCD monitor | pcs | 6 | |||
| 5 | USB-C docking station | pcs | 6 | |||
| 6 | Uninterruptible power supply (UPS), 800–1000 VA | pcs | 4 | |||
| 7 | External hard drive/SSD, 2 TB | pcs | 2 | |||
| 8 | Paper shredder, cross-cut, security level P-4 | pcs | 1 | |||
| 9 | Laptop accessory kit (wireless mouse and keyboard, laptop bag) | set | 6 | |||
| TOTAL CONTRACT PRICE (TJS, exclusive of VAT) | ||||||
Spare Parts: Not applicable.
Tools and Accessories: All cables, power adapters and accessories as specified in Annex I.
Manuals: User documentation supplied with each item.
Maintenance Requirements: Warranty service in accordance with Clauses 9 and 10 of the Terms and Conditions of Supply.
This Quotation and your written acceptance will constitute a binding Contract between us. We understand that you are not bound to accept the lowest or any Quotation you receive.
We hereby confirm that this Quotation complies with the Validity of the Offer and Warranty conditions imposed by the Request for Quotation document and the Terms and Conditions of Supply, respectively.
We have not been associated with the firm that prepared for the Purchaser the design and specifications of the contract that is subject of this request for quotation.
We are not in the IsDB sanctions list.
We, our associates and sub-contractors (if any) are not subject to the Boycott Regulations of the Organization of Islamic Cooperation, the League of Arab States and the African Union, and the Goods offered are in strict compliance with these Regulations. Our Letter of Oath is attached.
The Goods offered originate from countries eligible under the IsDB Guidelines.
Authorized Signature: _____________________________________
Name and Title of Signatory ________________________________
Name of Supplier: _______________________________________
Address : _______________________________________
Phone Number : ___________________
Fax Number, if any __________________
Email address (optional) _______________
LETTER OF OATH – COMPLIANCE WITH BOYCOTT REGULATIONS
(to be submitted on the Supplier’s letterhead together with the Form of Quotation)
Date: ______________
To: Project Management Unit, International University of Tourism and Entrepreneurship of Tajikistan, 48/5 Borbad Street, Dushanbe, Republic of Tajikistan
Re: Request for Quotation, Contract Ref. TJK1048-NS/IT-001 – Supply of IT Equipment for the Project Management Unit
We, the undersigned, hereby declare under oath that ______________________ (name of Supplier), its associates and sub-contractors (if any), and the Goods and Related Services offered under our Quotation, are in strict compliance with the Boycott Regulations of the Organization of Islamic Cooperation, the League of Arab States and the African Union (the “Boycott Regulations”), and that we are not subject to the Boycott Regulations.
We acknowledge that, should this declaration prove to be false, our Quotation will be rejected and any Contract awarded to us may be cancelled in accordance with paragraph 1.8.3 of the IsDB Guidelines for the Procurement of Goods, Works and Related Services under IsDB Project Financing (April 2019 edition, revised February 2023).
Authorized Signature: _____________________________________
Name and Title of Signatory: ________________________________
Name of Supplier: _______________________________________
Seal of the Supplier
FORM OF CONTRACT/PURCHASE ORDER
THIS AGREEMENT number TJK1048-NS/IT-001 made on _________, 20__, between the International University of Tourism and Entrepreneurship of Tajikistan (hereinafter called “the Purchaser”) on the one part and ______________________________________ (hereinafter called “the Supplier”) on the other part.
WHEREAS the Purchaser has requested for quotation for the supply of IT equipment for the Project Management Unit to be supplied by Supplier, viz. Contract TJK1048-NS/IT-001 (hereinafter called “Contract”) and has accepted the Quotation by the Supplier for the supply of goods under Contract at the sum of __________ (___________________________) Tajik Somoni (TJS), exclusive of VAT, hereinafter called “the Contract Price”.
NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:
- The following documents shall be deemed to form and be read and construed as part of this agreement,:
- Form of Quotation; Terms and Conditions of Supply, Technical Specifications;
- Addendum (if applicable);
- Taking into account payments to be made by the Purchaser to the Supplier as hereinafter mentioned, the Supplier hereby concludes an Agreement with the Purchaser to execute and complete the supply of goods under the Contract and remedy any defects therein in conformity with the provisions of the Contract.
- The Purchaser hereby covenants to pay, in consideration of the acceptance of Contract, supply and delivery of the goods and remedying of defects therein, the Contract Price in accordance with Payment Conditions prescribed by the Contract.
IN WITNESS whereof the parties hereto have executed the Contract under the laws of the Republic of Tajikistan on the date indicated above.
| Signature and seal of the Purchaser:For and on behalf of _____________________________Name of Authorized Representative | Signature and seal of the Supplier:For and on behalf of _____________________________Name of Authorized Representative |
TERMS AND CONDITIONS OF SUPPLY
Project Name: Tourism Business Education Development Project (TJK1048)
Purchaser: International University of Tourism and Entrepreneurship of Tajikistan (IUTET)
Package No.: TJK1048-NS/IT-001
1. Schedules for Supply
- Goods, quantities and delivery time:
| No. | Description of Goods | Unit | Qty | Delivery Time |
|---|---|---|---|---|
| 1 | Business-class laptop | pcs | 6 | Within 30 days from the date of signing of the Contract |
| 2 | A4 colour multifunction printer (MFP) with automatic document feeder (ADF) | pcs | 1 | Within 30 days from the date of signing of the Contract |
| 3 | A4 monochrome heavy-duty multifunction printer (MFP) with ADF | pcs | 3 | Within 30 days from the date of signing of the Contract |
| 4 | 27″ LCD monitor | pcs | 6 | Within 30 days from the date of signing of the Contract |
| 5 | USB-C docking station | pcs | 6 | Within 30 days from the date of signing of the Contract |
| 6 | Uninterruptible power supply (UPS), 800–1000 VA | pcs | 4 | Within 30 days from the date of signing of the Contract |
| 7 | External hard drive/SSD, 2 TB | pcs | 2 | Within 30 days from the date of signing of the Contract |
| 8 | Paper shredder, cross-cut, security level P-4 | pcs | 1 | Within 30 days from the date of signing of the Contract |
| 9 | Laptop accessory kit (wireless mouse and keyboard, laptop bag) | set | 6 | Within 30 days from the date of signing of the Contract |
- Spare Parts: Not applicable.
- Tools and Accessories: All cables, power adapters and accessories as specified in Annex I.
- Manuals: User documentation (in Russian or English) supplied with each item.
- Maintenance Requirements: Warranty service in accordance with Clauses 9 and 10 below.
2. Fixed Price: The prices indicated in the Form of Quotation are firm and fixed and not subject to any adjustment during contract performance.
3. Delivery Schedule: The delivery should be completed as per above schedule but not exceeding one (1) month from the date of signing of contract.
4. Insurance: The Goods supplied under the Contract shall be fully insured in a freely convertible currency against loss or damage incidental to manufacture or acquisition, transportation, storage and delivery. The insurance shall be in an amount equal to 110 percent of the value of the Goods on “All risks” basis.
5. Applicable Law: The Contract shall be interpreted in accordance with the laws of the Republic of Tajikistan.
6. Resolution of Disputes: The Purchaser and the Supplier shall make every effort to resolve amicably by direct informal negotiation any disagreement or dispute between them under or in connection with the Contract. In the case of a dispute between the Purchaser and the Supplier, the dispute shall be settled by the competent courts of the Republic of Tajikistan in accordance with the legislation of the Republic of Tajikistan.
7. Delivery and Documents: Upon delivery, the Supplier shall provide the following documents to the Purchaser:
- copies of the Supplier’s invoice showing goods’ description, quantity, unit price, and total amount;
- manufacturer’s or supplier’s warranty certificate; and
- Certificate of origin.
If goods are coming by courier, supplier shall also provide prior to delivery, copies of documents that will enable Purchaser to receive the goods. The above documents shall be received by the Purchaser at least one week before arrival of the goods and, if not received, the Supplier shall be responsible for any consequent expenses.
8. Payment: Payment of the contract price shall be made in the following manner:
a) 90% upon receipt by the Purchaser of the delivered goods on site in accordance with the contract; and
b) 10% upon acceptance of the delivered goods by the Purchaser.
Payments shall be made in Tajik Somoni (TJS).
9. Warranty: Goods offered should be covered by manufacturer’s warranty for at least 12 months from the date of delivery to the Purchaser.
10. Defects: All defects will be corrected by the Supplier without any cost to the Purchaser within 30 day from the date of notice by Purchaser. The name and address of service facility where the defects are to be corrected by the supplier within the warranty period are:
Facility _________________________
Address _________________________
_________________________
11. Force Majeure: The supplier shall not be liable for penalties or termination for default if and to the extent that it’s delay in performance or other failure to perform its obligations under the Contract is the result of an event of Force Majeure.
For purposes of this clause, “Force Majeure” means an events beyond the control of the Supplier and not involving the Supplier’s fault or negligence and not foreseeable. Such events may include, but not restricted to, act of Purchaser in its sovereign capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions, and freight embargoes.
If a Force Majeure situation arises, the Supplier shall promptly notify the Purchaser in writing of such condition and the cause thereof. Unless otherwise directed by the Purchaser in writing, the Supplier shall continue to perform its obligations under the Contract as far as is reasonably practical, and shall seek all reasonable alternative means for performance not prevented by Force Majeure event.
12. Required Technical Specifications: As specified in Annex I (Technical Specifications), which forms an integral part of the Contract.
The Supplier confirms compliance with the Technical Specifications in Annex I.
13. Failure to Perform: The Purchaser may cancel the Agreement if the Supplier fails to deliver the Goods, in accordance with the above terms and conditions, in spite of a 14-day notice given by the Purchaser, without incurring any liability to the Supplier.
Name of Supplier: ________________________________________
Authorized Signature: ________________________________________
Place: ___________________
Date: ___________________
Annex I
Technical Specifications
1. General Requirements
(a) All Goods shall be new, unused, of current production and of the most recent or current models, and shall incorporate all recent improvements in design and materials.
(b) All Goods shall be covered by the manufacturer’s warranty for at least twelve (12) months from the date of delivery to the Purchaser.
(c) All Goods shall be supplied with all cables, power adapters and user documentation required for their normal operation.
(d) All electrical equipment shall operate at 220–240 V, 50 Hz and shall be supplied with Type C/F (Schuko) plugs or appropriate adapters.
(e) Keyboards shall have both Latin and Cyrillic characters engraved.
(f) Prices shall include delivery to the office of the Project Management Unit, IUTET, 48/5 Borbad Street, Dushanbe, as well as installation and basic configuration where applicable (activation of the operating system, installation and activation of office software, and connection of the multifunction printers to the Purchaser’s network).
(g) Any reference in these Specifications to a brand name, model or catalogue number is made solely to describe the minimum standard required and shall be read as followed by the words “or substantially equivalent”.
(h) The Supplier shall complete columns (4) and (5) of the table below for each item, stating the brand, model and actual specifications of the Goods offered, and shall attach the manufacturer’s datasheets or catalogues. A quotation that does not state the brand and model of the Goods offered may be considered non-responsive.
2. Technical Specifications and Compliance Statement
| No. | Name of Goods and Quantity | Minimum Required Technical Specifications | Offered by the Supplier (brand, model, actual specifications) | Complies (Yes/No) |
|---|---|---|---|---|
| (1) | (2) | (3) | (4) | (5) |
| 1 | Business-class laptopQuantity: 6 pcs | – Processor: x86-64; performance not lower than Intel Core i5-1235U (12th generation), i.e. PassMark CPU Mark of at least 12,000, or substantially equivalent of any manufacturer– RAM: at least 16 GB– Storage: SSD, at least 512 GB– Display: 14″–15.6″, resolution at least Full HD (1920×1080)– Built-in webcam and microphone– Wireless: Wi-Fi 6 (802.11ax) or newer; Bluetooth 5.0 or newer– Ports: at least 1 × USB-C supporting Power Delivery and DisplayPort Alt Mode (for connection to the docking station, Item 5); at least 2 × USB-A; 1 × HDMI; audio jack– Keyboard: Latin and Cyrillic characters engraved– Operating system: Windows 11 Pro 64-bit, genuine licence, pre-installed– Office software: Microsoft Office Home & Business 2024 or later, perpetual (one-time purchase) licence, or substantially equivalent; installed and activated– Power adapter included | ||
| 2 | A4 colour multifunction printer (MFP) with automatic document feeder (ADF)Quantity: 1 pc | – Functions: colour printing, copying and scanning; paper format A4– Print speed: at least 20 pages per minute (A4)– Print resolution: at least 600 × 600 dpi– Automatic document feeder (ADF): at least 35 sheets– Automatic duplex (two-sided) printing– Interfaces: USB, Ethernet (RJ-45), Wi-Fi– Starter consumables (cartridges/toner) included | ||
| 3 | A4 monochrome heavy-duty multifunction printer (MFP) with ADFQuantity: 3 pc | – Technology: monochrome laser; functions: printing, copying and scanning; paper format A4– Print speed: at least 30 pages per minute (A4)– Maximum monthly duty cycle: at least 50,000 pages– Automatic document feeder (ADF): at least 50 sheets– Automatic duplex (two-sided) printing– Interfaces: USB, Ethernet (RJ-45), Wi-Fi– Starter toner cartridge included | ||
| 4 | 27″ LCD monitorQuantity: 6 pcs | – Screen size: 27″; panel type: IPS– Resolution: at least 1920×1080 (Full HD or QHD)– Inputs: HDMI and DisplayPort– Height-adjustable stand– Video cable (HDMI or DisplayPort) and power cable included | ||
| 5 | USB-C docking stationQuantity: 6 pcs | – Connection to laptop: USB-C– Video output: HDMI and/or DisplayPort– Network: Gigabit Ethernet (RJ-45)– Ports: at least 3 × USB 3.0 (USB-A)– Laptop charging (USB Power Delivery): at least 65 W– Compatible with the laptops offered under Item 1– Power adapter included | ||
| 6 | Uninterruptible power supply (UPS), 800–1000 VAQuantity: 4 pcs | – Capacity: 800–1000 VA– Type: line-interactive, with automatic voltage regulation (AVR)– Input/output voltage: 220–240 V, 50 Hz– Output sockets: at least 3, accepting Type C/F (Schuko) plugs | ||
| 7 | External hard drive/SSD, 2 TBQuantity: 2 pcs | – Type: external hard disk drive (HDD) or solid-state drive (SSD)– Capacity: at least 2 TB– Interface: USB 3.0 or higher; connection cable included | ||
| 8 | Paper shredder, cross-cut, security level P-4Quantity: 1 pc | – Cutting type: cross-cut; security level P-4 (DIN 66399)– Capacity: at least 10 sheets (A4, 80 g/m²) per pass– Waste bin volume: at least 20 litres– Designed for office use | ||
| 9 | Laptop accessory kit (wireless mouse, keyboard, laptop bag)Quantity: 6 sets | – Wireless optical mouse and keyboard (USB receiver or Bluetooth)– Laptop bag or backpack for 14″–15.6″ laptops, with padded compartment |
Name of Supplier: ________________________________________
Authorized Signature: ________________________________________
Place: ___________________
Date: ___________________
