Terms of Reference and Scope of Services of the Monitoring and Evaluation Specialist
Title of Position:
Monitoring and Evaluation Specialist
Project Title:
Tourism Business Education Development Project
Project №:
TJK1048
Background
The Republic of Tajikistan received funding from the Islamic Development Bank (IDB) toward the cost of Tourism Business Education Development Project. The total cost of the project is US$ 18.25 million, including IsDB financing of US$13.95 million. The project is co-financed by the Government of the Republic of Tajikistan.
The development objective of the Project is to improve access to and the quality of higher professional education in tourism and hospitality, based on best international practices, through the upgrading of the existing education institution to a modern, inclusive, and sustainable institution in Dangara city and strengthening its potential to serve as a Hub for tourism and hospitality education as a champion of Halal Tourism education expanding best practices within the country and in the region.
The project is composed of following components: (A) Access for Tourism and Business Education; (B) Institutional Capacity of Tourism and Business Education; (C) Project Management Support; (D) Financial Audit; and (E) Contingent Emergency Response Component.
A dedicated full-time Project Management Unit is established within the International University of Entrepreneurship and Tourism of Tajikistan (Executing Agency) to ensure efficient management and implementation of the Project within its approved scope/ timeline
The Executing Agency is recruiting Monitoring and Evaluation Specialist, who will function under the supervision of PMU Coordinator.
Key Responsibilities and Deliverables
The details of specific appointments/tasks of the Monitoring and Evaluation Specialist will be as follows:
Establishment of an effective monitoring and evaluation system aiming to facilitate monitoring, evaluation and efficient management of various project activities;
Organization of the necessary meetings for successful and timely completion of project tasks;
Preparation of regular monitoring and evaluation progress reports including status of results and implementation of improvements for submission to the project investors and stakeholders;
Contribute to the analysis of outcome data and recommend improvements to the project interventions and to enhance the EA’s ability to demonstrate outcome focused results;
Follow-up on monitoring and evaluation findings to ensure that corrective actions are taken.
Train the PMU staff in appropriate monitoring and evaluation techniques to build capacity of staff, increase awareness on the importance of monitoring and evaluation and encourage accountability for demonstrating results.
Work in close collaboration with internal and external stakeholders to strengthen the quality and consistency of monitoring and evaluation activities in the field.
Work in close collaboration with the relevant stakeholders to strengthen the data quality, accuracy and consistency to build credible performance evidence;
Provide monitoring and evaluation findings and recommendations to support performance planning and risk analysis, emergency preparedness, and risk mitigation activities;
Review and give technical feedback on monitoring and evaluation plans for revisions of the project implementation plan and budget to ensure that plans are risk-based and focused on measuring results (e.g. checking, monitoring and evaluating that the log-frame indicators and outcome targets are documented).
Close work with the relevant departments of the EA to ensure the quality of deliverables;
Close work with project consultants/suppliers/contractors to collect the necessary information on the progress of work in order to monitor and evaluate and prepare the necessary reports;
Preparation of materials and documents to create awareness and effective communication arrangements in order to increase public awareness of the project and involvement of all interested parties;
Ensuring of the execution of the entire scope of the project within the approved timeline and resources;
Reporting of any impediments/barriers to timely and cost-effective implementation and completion of the project and recommending suitable solutions in consultation with the other stakeholders;
Coordination with the other PMU team members to ensure harmony and close collaboration in monitoring, evaluation and reporting of all components and activities of the project;
Any other assignment by the PMU Coordinator;
Essential Skills, Experience and Qualifications
Master’s degree in education, business management, economics or a similar field or first-level university degree with 2 additional years of experience
Minimum ten years of experience in the project management financed by the international financial institutions (IFIs); Experience could be eight years with Master degree level education.
Investment project management skills;
Good problem-solving skills and the ability to think creatively, the ability to perform multiple tasks and respond quickly;
Strong writing skills; experience writing in reports and proposals for donors is desirable;
Knowledge of the local educational environment, good communication and interpersonal skills;
Knowledge of legislative documents of the Republic of Tajikistan;
Computer literate: Windows, Excel, Word, and ability to learn new systems quickly;
Excellent written and oral communication skills in Tajik and Russian. Knowledge of English is required;
Competencies and Personal Attributes:
Communication skills: the ability to communicate appropriate and accurate information in written and verbal formats;
Concern for accuracy and attention to details: the ability to ensure and maintain a high degree of accuracy and quality in work, including work under pressure and multiple assignments;
Problem solving: ability to make reasonable judgment and take initiative in all operational processes and propose practical and realistic solutions to address them;
Planning and organizing: ability to operate independently with minimum control, prioritize and schedule workload. Effectively manage high volume of multiple tasks;
Team work: building effective communication and relationships both within and outside the team. Sharing knowledge, information and best practices with others;
Results orientated: ability to ensure the goals and operational targets are achieved;
Constantly seeking to improve operational processes.
Contractual conditions:
The duration of the contract will be 12 (twelve) months with 3 (three) months’ probation period starting from the contract signing date and renewable annually based on annual performance evaluation and project needs.
Remuneration will be paid monthly in accordance with the salary scale agreed between the IsDB, Executing Agency and Ministry of Finance (in line with the relevant Government Decree);
The position may require travel to project sites within Tajikistan. Travel expenses such as daily allowance, accommodation, etc. will be reimbursed in accordance with the relevant procedures.
The Monitoring and Evaluation Specialist will be accountable to the PMU Coordinator on day-to-day project activities.
The place of work – Dushanbe and Dangara cities.
Required documents:
CV;
University diplomas along with translation into English;
